Document Controller

Job Title: Document Controller

Working Location: Vung Tau/ Other

Project: Detailed Engineering For KNT Field

Job Purpose:

– Assist Project team in document/drawing management

General Description:

Directly reporting to QA/QC Lead Engineer with the major responsibilities as followings:

– To set up and manage Project Document Control System.

– To provide a proficient and effective document control service for the assigned Project team, to ensure that Project goals are achieved.

– To effectively manage and process all incoming and outgoing Project documentation using the Company Documentation System (SPF) in accordance with procedures.

– Accurately maintain archives and databases for Project documentation using in house document management system and Project specific spreadsheets/databases.

– Collect, issue, receive and distribute incoming and outgoing Project documentation within pre-agreed timeframes.

– Generate and issue Project document status reports on a regular and timely basis.

– Maintain Project Master Document List in accordance with Company Documentation System requirements and Project requirements.

– Responsible for carrying out other documentation tasks and administrative activities as required by Project or as directed by Functional Leader.

– Participate in and be the mentor for R&EI-VSP on-job training program.

– Implementing other assignments as required by Project Manager/ Engineering Manager/ QA/QC Lead Engineer.

Qualifications and Work Experience required:

Qualification

– Bachelor Degree or higher in Engineering or Business Administration.

Experience & Requirements

The job holder should have the following:

– A minimum 05 years of experience in document management of Oil & Gas major projects.

– A minimum 03 years as Document Controller with controlled document management in

Engineering, Projects or Manufacturing environment.

– Experience in the use of formalized document control processes and tools.

– Knowledge of documentation workflow, understand the processes involved.

– To set up and manage Project Document Control System.

– To provide a proficient and effective document control service for the assigned Project team, to ensure that Project goals are achieved.

– Be fully aware of the implication of errors in document management.

– Working knowledge of IT aspects of document management in addition to competency in MS

office applications (Word, Excel, PowerPoint, Outlook)

– Good understanding of written and spoken English.

– Ability to work in team environment.

Challenges (If any):

– Multi-functional, and able to cope with diverse job demands.

– Coordinating work in multiple locations with different organization and multiple interfaces.

– Under pressure and workload